Presenter Guidelines

Thank you for presenting at the 2021 Online Australasian Computer Science Week (ASCW)

We want to ensure your presentation runs smoothly, and have put together guidelines and resources to assist with your preparation and participation. Should you have any queries regarding the information provided or your participation please contact mail@conferencedesign.com.au.

To assist with the successful planning of the 2021 Online ACSW and ensure the smooth delivery of your presentation, we kindly ask all pre-recorded presentations to be uploaded prior to Friday 15 January

PRESENTATION VIDEO UPLOAD

.MP4 FILE - DUE 15 JAN

UPLOAD YOUR PRESENTATION

Ensure your presentation is uploaded no later than 15 JAN.

PRESENTER TOOLKIT

FAQ'S, TIPS, TRICKS & TECH INFORMATION

Presenting at the 2021 Online ACSW

Presentations delivered at the 2021 Online ACSW will be pre-recorded followed by live Q&A where delegates and presenters can communicate via text.

You can record your video using the software you feel most comfortable with. If you have little experience recording videos, we suggest using Microsoft PowerPoint or Zoom.

Keep your presentation recording to the advised time limit for your conference. If you go over time you will be required to edit and re-submit by the deadline.

Presenters are required to upload their presentation as a single MP4 file via DropBox no later than Friday 15  January.

Following sessions each day, we are planning to provide interactive discussion rooms which attendees can move into for conversation/Q&A.

Australasian Computing Education Conference (ACE2021)

ACE presentations will be 10 minutes in duration, plus 10 minutes for questions and answer via text chat.

Australasian Information Security Conference (AISC 2021)

AISC presentations will be 25 minutes in duration, plus 5 minutes for questions and answer via text chat.

Interactive Entertainment (IE 2021)

IE presentations will be 20 minutes in duration, plus 10 minutes for questions and answer via text chat.

Australasian Database Conference (ADC 2021)

ADC presentations will be 15 minutes in duration, plus 5 minutes for questions and answer via text chat.

Australian Symposium on Parallel and Distributed Computing (AusPDC 2021)

AusPDC presentations will be 20 minutes in duration, plus 10 minutes for questions and answer via text chat.

Australasian Workshop on Health Informatics and Knowledge Management (HIKM 2021)

HIKM presentations will be:

Long Paper: 20 minutes in duration, plus 10 minutes for questions and answer via text chat.
Short Paper: 15 minutes in duration, plus 10 minutes for questions and answer via text chat.

STEP 1:
SUBMIT PRESENTER DETAILS ASAP
STEP 2:
REGISTER BY 8 JAN

STEP 3:
CREATE YOUR PRESENTATION
Presenting Author Name, Biography, Email Address Confirm your participation by registering for ACSW by
8 January.
Record your presentation being sure to keep to the time limit required for your conference.

Click Here for some tips and tricks and instructions on how to make your presentation engaging.

STEP 4:
SUBMIT YOUR PRESENTATION

STEP 5:
LOG INTO ONAIR
STEP 6:
PRESENTATION
Due Friday 15 January.

Recordings must be provided to Conference Design:

In MP4 format.
As a single file.
Submit via the conference Dropbox link.
Files to be named: conference_presenter last name_first name (Conference_Last_First).

 

Presenters will have access to the OnAIR portal approximately two weeks prior to the event. Log in early to:

Familiarise yourself with the presenter dashboard
Check session information
Upload a photo of yourself
Familiarise yourself with the Live Q&A feed
Preview your pre-recorded presentation.

Join the conference session on your scheduled day and time to answer questions from the audience via text.

Important Information

Availability of presentations following ACSW
Presentations will be made available to registered delegates for viewing in the ACSW Online Portal following your presentation for 6 months unless you advise otherwise. Any additional files authors choose to share, as well as live Q & A/panel discussions will also be available to view during and after the presentation.  Access to the Portal will be password protected and limited to ACSW registrants.

Copyright
If presentations are to be used or published in any other format or forum, your specific consent will be requested.  Please ensure you have permission to use any images, music or content within your presentation.  If you do not have copyright permission, your presentation will not be able to be used or published. Do not include any images copied from the internet. Getty Images and other image agencies crawl the internet looking for images that have been copied without the appropriate licences.

Copyright ownership
Consenting to have your presentation available in the portal or used in an alternative publication will not affect your ownership rights. The ACSW committee, CORE or Conference Design will not acquire the ownership rights of your presentation should you agree for it to be included or used.

Will people be able to record or download my presentation?
During the registration process, delegates must acknowledge and agree to the virtual conference Terms & Conditions, which include strict rules around unauthorised photography and recording of convention material. While these measures can be taken, we cannot enforce this rule in an online environment. The assumption should be made that participants may indeed take unauthorised photographs, screenshots, audio, or video recordings, therefore you may wish to adjust the content of your presentation accordingly.

Presentations in the portal are available only to view and cannot be downloaded.

Why Pre-Record?

We want to ensure a quality online experience for presenters and delegates at the 2021 online ACSW. Recording presentations provides the following benefits:

  • Smooth technical delivery –  lower reliance on the performance of technology, IT infrastructure, live streaming platforms and internet provides a reduced risk of technical issues at the time of the conference.
  • Accommodate various presenter skill levels – pre-recording allows everyone to practice their presentation and get it “just right” for the conference.
  • Accommodate various online presentation experience levels – presenting online is new for a lot of people and we want to make sure delivery at the time of the conference is simple and smooth for all presenters. Pre-recording means the “hard part” is taken care of prior to the conference for presenters. At the time of the conference you can watch your presentation via the presenter view as its streams to attendees and review and respond to questions coming in via the Live Q&A chat box.
  • More time for Q&A and audience interaction – pre-recording means you have more time to answer delegate questions throughout your presentation and participate in the discussion forum.
  • Opportunity for creativity – pre-recording can allow presenters to get creative with their content beyond what can potentially be delivered at a face-to-face conference; this is a great opportunity to try out new things for your presentation at low risk!
  • Quality control – pre-recording allows quality control, so if lighting/audio isn’t up to scratch, or a presenter uses the wrong aspect ratio (such as portrait instead of landscape) then these issues can be rectified well before the broadcast.
  • No interruption to your presentation – the online conference software runs to strict timings and closes each session exactly as listed in the program. Pre-recording ensures everyone keeps to their allotted time and no-one misses out due to earlier presentations running over time.
  • It’s great for time zones – pre-recording means people from around the world can still have their presentations included in the program without the need to present early morning or late evening.

Presenting Online using OnAIR

  • Use a desktop computer (preferred) or laptop.
  • Make sure you have a stable internet connection (2Mbps upload, 4Mbps download or better). If possible please use a wired internet cable not wireless.
  • You can test your Internet connection speed at SpeedTest.net.
  • Use Google ChromeClick Here to install Chrome.
  • On the day, presenters should be logged in 15 minutes prior to the commencement of their session.
  • If you have the ability to use two screens this will mean you can have multiple functions available to view easily.  For example, if sharing slides live, you will be able to view the text Q&A and communicate via chat with the other presenters if required.  This is not essential if not possible.

At the time of the conference

We recommend presenters log in early on the day of their presentation. This will allow you to:

  • Familiarise yourself with your equipment and make sure everything is in good working order (ie microphone and camera working, plenty of battery if using a laptop, stable internet connection).
  • Review your online content (presentation video and handouts if supplied).
  • Familiarise yourself with the Live Q&A feed.
  • Connect with your fellow presenters (if you are co-presenting you will be able to connect with your fellow presenters via the presenter chat).
  • If you have any issues or queries, you can connect with the support team through the Control Room Chat or log a Live Support ticket.

Presenters should be logged in 10 – 15 minutes prior to the commencement of their presentation.

  • Presentations will automatically commence at the nominated start time. There is no need for presenters to start or activate their talk.
  • The main reason for presenters to be online is to participate in live Q&A with audience members.
  • Audience members can type questions into the Live Q&A box at any time.
  • Presenters are able to answer questions via text throughout the presentation, or save responses to the end. There is time for Q&A allocated at the end of  your presentation video. Please refer to the conference information provided at the top of this page for Q&A time allowances
  • The discussion forum should be used for general discussion, with questions for presenters asked via the Live Q&A feed.
  • Presentations, Live Q&A and the Discussion Forum will end immediately at the advertised time. There will be a timer counting down to the end of the presentation.
  • Delegates will be able to log back into the presentation to view the recording “on-demand”. Live Q&A and Discussion Forum content will also be available.
  • At the conclusion of the presentation, presenters can go back to the timeline and participate in the conference as usual.

Live support will be available throughout the conference opening hours and will include dedicated IT/AV support.

Should presenters require assistance at the time of the conference they should contact support by:

  • Control Room Chat: this chat feed is easily accessible via your presentation in the online conference portal. Queries will be quickly picked up by the support team
  • Live Support Hub: live support is immediately accessible via the icon at the top of the online conference portal. Users should log their query in the live support chat box and a team members will respond as quickly as possible.