Poster and Lightning Talk Guidelines

Thank you for presenting at the 2021 Online ACSW!

We want to ensure your presentation runs smoothly, and have put together guidelines and resources to assist with your preparation and participation.

Should you have any queries regarding the information provided or your participation please contact mail@conferencedesign.com.au.

Posters and Lightning Talks will be available for viewing throughout the conference in an online gallery. A live online Poster and Lightning Talk Discussion session will take place on Friday 5 February giving the opportunity for presenters to interact live with delegates.

Importantly, we ask all presenters upload their Poster PDF and Video by Friday 29 January

POSTER PDF UPLOAD

.PDF FILE - DUE 29 JAN

UPLOAD YOUR PDF

Ensure your PDF is uploaded no later than 29 JANUARY.

VIDEO UPLOAD

.MP4 FILE - DUE 29 JAN

UPLOAD YOUR VIDEO

Ensure your MP4 is uploaded no later than 29 JANUARY.

Poster and Lightning Talk Discussion Session – Explainer Video

Poster & Lightning Talk Gallery

The Poster & Lightning Talk gallery will be available throughout the entire conference and will feature:

  • PDF Poster – High-quality portrait A3 Sized (297 x 420 mm/11.7 x 16.5 inches) PDF.
  • 5 minute pre-recorded Lightning Talk
    • You can record your video using the software you feel most comfortable with.
    • If you have little experience recording videos, we suggest using Microsoft PowerPoint or Zoom.
  • Handouts – accompanying documents or images for your poster

Poster and Lightning Talk Discussion Session

On Friday 5 February, you have the opportunity to present your Poster and Lightning Talk live. The session will run for 60 minutes. During this session, you will be able to present to a live audience and share your screen to present a set of slides or your display poster. The live poster session uses a queuing system, where you can bring a maximum of 50 audience members into your presentation at any one time. Audience members have the option to speak directly to you, but only you as the presenter will have video capabilities.

  • Live session – 60 minutes
  • Discussion forum – per Poster and Lightning Talk
  • Live Q&A via text – per Poster and Lightning Talk
  • Handouts you wish to include – including poster PDF

Presenters are required to upload their Poster PDF and 5-minute video presentation as a single MP4 file via DropBox by Friday 29 January.

If you have any concerns about your presentation or providing your file to us by the deadline please contact mail@conferencedesign.com.au.

PDF POSTER

A Poster is a visual medium that you use to communicate a key idea related to your research. It presents that idea in a verbal and graphic way. Unlike an oral presentation, a poster does (most) of your talking – but the great thing about the OnAIR portal is that you too can present and discuss your poster like never before!

Posters will be available for viewing for the duration of the conference in the Poster Gallery. Posters will also be made available to be viewed prior to the conference and after the conference in the online platform.

There are several advantages to presenting a poster:

  • The Poster/Lightning Talk Live Discussion sessions are built to be a collaborative conversation and presentation similar to a poster presentation at a face to face conference.
  • Posters & Lightning Talks can be viewed at any time. Your Poster & Lightning Talk will be available for viewing throughout the conference in the dedicated Poster Gallery. These will be available to be viewed prior to the conference and after the conference through the online platform.
  • Viewers can “absorb” the presentation in their own time/way.
  • You will have the ability to not only share with viewers your poster but put together a short lightning talk presentation to present the findings/research that was captured on your poster
  • You can discuss your research with the viewers in dedicated Poster/Lightning Talk Live Discussion Sessions – delegates will request to join your presentation and you will be able to manually add in up to 50 delegates to present to.
  • You are not limited to how many times you present, as long as it is within the dedicated session time e.g. if the Poster & Lightning Talk discussion session goes for an hour you can do a 10-minute presentation/discussion/Q&A six times depending how many people are in your queue
  • You have the option to provide handouts
  • You have access to live (text) Q&A
  • You have access to a discussion forum – between yourself, delegates and those waiting in your queue
  • You have access to the ‘networking hub’ to connect with your viewers.

PDF posters will be available for viewing for the duration of the conference in the Poster Gallery. Posters will also be made available to be viewed prior to the conference and after the conference in the online platform.

The layout of your Poster is at your discretion, however, brevity and clarity are the essence of a good Poster. The aim of Posters is to display your project or an idea in a concise form, enabling delegates to grasp the essentials of the subject in a short time frame.

The poster should be in PDF Format – A3 Size (297 x 420 mm/11.7 x 16.5 inches), portrait orientation.

We recommend an A3 portrait Poster in PDF.

A3 size: 297 x 420 mm/11.7 x 16.5 inches.

Your Poster should be less than 20MB.

It is critical you check your Poster on a computer other than the one you use to create the Poster. This allows you to check any photos, audio or videos are embedded correctly and the layout and fonts transfer as you want.

Posters will be uploaded as received. Please ensure you fully proof your Poster before submitting it.

LIGHTNING TALK – MP4 FILE

Record your 5-minute video using the software you feel most comfortable with.

If you have little experience recording videos, we suggest Zoom or Microsoft PowerPoint.

Recordings need be provided to the Conference Managers in MP4 format. Should your presentation be received in a format other than MP4 you will be asked to resubmit in an MP4 format.

If you have limited online presentation experience or looking for some tips about how to take your online presentation to the next level, we encourage you to take a look at Presenter Toolkit.

Visit the Presenter Toolkit

DUE WEDNESDAY 7 OCTOBER

Recordings must be provided to Conference Design:

In MP4 format.

As a single file. Multiple files will not be accepted.

Submit via the conference Dropbox link.

Files to be named: presenter name (First_Last).

DUE: FRIDAY 29 JANUARY

CLICK HERE TO UPLOAD YOUR PRESENTATION

LIVE POSTER & LIGHTNING TALK DISCUSSION SESSION

Please log in 15 minutes prior to the start of the Poster and Lightning Talk Discussion. This will allow you to:

  • Familiarise yourself with your equipment and make sure everything is in good working order (ie microphone and camera working, plenty of battery if using a laptop, stable internet connection).
  • Familiarise yourself with the Live Q&A feed.
  • If you have any issues or queries, you can log a Live Support ticket.
  • We strongly recommend you log in and are ready 15 minutes prior to your session commencing.
  • Please close unused browsers and programs, hide bookmarks and tabs, turn off your notifications and ensure your microphone and camera are working correctly.
  • Approximately 10 minutes prior to your session, we recommend opening your session by selecting the “view my presentation” button. Once the countdown timer indicates the session is “live” you will be able to select the red “START PRESENTATION” button and you will see your webcam activate.
  • Take a moment to prepare your screen and slides.
  • Now you can add anyone waiting in your “queue” to your session.
  • Once you see the attendees drop into the “attendees” section and “meeting hub” you can assume they are connected to your session. It is recommended that you ask viewers to mute their audio until question time at the end.
  • You can now conduct your presentation, by proceeding through your slides or talking about your poster PDF with your audience.
  • When your presentation has finished, ask attendees to unmute themselves to take any questions.
  • Once you have finished your presentation with your first group of people, you can select “remove all” underneath the “attendees” section and then reset your slides.
  • From there, you can now bring in the next group of people waiting to enter your presentation in the “queue” section.
  • If you do experience any technical difficulties, log a ticket with live support and one of our friendly team will be able to assist you.
  • When you are ready to end your presentation entirely, you can select the red “end presentation for all” button and go back to the timeline.

Live support will be available throughout the conference opening hours and will include dedicated IT/AV support.

Should presenters require assistance at the time of the conference they should contact support by:

  • Control Room Chat: this chat feed is easily accessible via your presentation in the online conference portal. Queries will be quickly picked up by the support team
  • Live Support Hub: live support is immediately accessible via the icon at the top of the online conference portal. Users should log their query in the live support chat box and a team members will respond as quickly as possible.